In simplest terms, a transfer of a player between two clubs will manifest in Comet as the termination of the current active registration (registration for the Club of Origin or Releasing club) and input of a new registration for player’s new club (registration for the Destination Club or Engaging Club). Based on the relationship between the parent association of the origin and destination clubs (a.k.a. Releasing and Engaging clubs), we can identify two types of transfers:
- Domestic transfer = club of origin and destination club are in the same country
- International transfer = club of origin and destination club are in two different countries
Note: Registration can be terminated only if there is no active contract for the player. Therefore, if there is still an active contract between the player and the club of Origin, this contract must be terminated first.
There are two ways to execute a transfer within the same country which depend on the user's level of access:
One-step transfer is called that way because the realization of it demands a very simple process which takes place within the framework of one registration center. The authorization to carry out the "One-step transfer" depends on the user's position in the organizational hierarchy. This transfer is triggered from the “Active Registrations” tab of the player by clicking on the “Transfer” button. A new section of the screen allows entry of the new registration details, mainly the selection of the destination club. User also needs to enter the end date of the existing registration and the start date of the new registration. Most other entry fields are already filled by the system. When the transfer is completed, the registration for player’s current club is automatically terminated and a new one is created for the destination club (typically in status ENTERED). Both actions are logged in player’s history.
As always, the new registration needs to be confirmed by the responsible authority
Two-step transfer are logistically more complex because they involve actions from two different registration bodies. First, the player needs to be released from his current club. This means that his/her active registration for the club of origin will be terminated. Termination of registration will be done by the appropriate authority from the current registration body or it could be done by the club itself, if proper access is granted. This user should select the appropriate reason for the termination. Note: Remember to check for active contracts as well, since you will not be able to remove a registration if there is a contract in place. Once the termination is complete, the player becomes available for new registration. Second step is to register the player for his new club. This is done by the registration center of the destination club or by the new club itself, if proper access is granted. The process of searching for a player, viewing player details, and adding a new registration should be familiar. For detailed instructions, refer to those sections in the manual.
If the system recognizes that the current registration of a player is the result of a player transfer, then the “Transfer details” button appears inside the registration frame. “Transfer details” button will initially be accessible ONLY to the Superuser role of any national or regional association. Any other users of your affiliated organizations who should be authorized to view or modify this information will require an additional new role of Transfer Administrator. (This role has already been added with the appropriate authorizations. Superuser will have the ability to add it to any existing user profile.)
Clicking the “Transfer details” button allows authorized persons to either view or add the transfer agreement and transfer payment details, as well as view or upload proof of payment for each payment installment. “Transfer details” dialog box pops up for viewing/entering this information.
The system sets both the releasing club (club of origin) and the engaging club (destination club) of a transfer automatically but allows the end-user to select a different releasing club if needed. The list contains only clubs that appear in player’s history in Comet.
In the rest of the screen the user needs to provide all the relevant information related to payment details that are specified in the transfer agreement. First, the user must select the currency. Next, by clicking the “+ Add payment details” button the system adds a new row in “Payments” list. Here the user needs to choose a payment type and the amount or percentage, as expected.
Click “+ Instalment” button to add one or more instalments. Instalment details are expected for most payment types, and each instalment must have a payment date as well. The list of transfer payment types is created based on the definitions available in FIFA Regulations on the Status and Transfer of Players, validated again in our discussion with the FIFA team.
- Fixed transfer fee
- Conditional transfer fee
- Release (buy-out) fee
- Sell-on fee
Sell-on fee is the only payment type which expects percentage and not amount and as such does not expect definition of instalments.
Once all payment details are inserted, user may save the changes. Required fields are highlighted in red with a notification message and there is validation which makes sure that:
- type is unique per transfer (it’s not possible to add more than one entry of same type)
- sum of instalment amounts is equal to the total amount specified on payment detail
- amounts are positive numbers
- percentages are between 0-100
If everything is set-up correctly, transfer payment details are successfully saved.
Payee type toggle
A toggle exists to choose a payee type:
- organization from the limited list of options (clubs where player had registration in same sport)
- organization from the unlimited list of all options
- person from the limited list of options (player)
- person from the unlimited list of options
Toggling payee type changes icon which should say more about the list of options. Only authorized users will be able to toggle payee type with the unlimited list of options.
Other important features to keep in mind. A copy of the transfer agreement can be and should be uploaded in the Documents section on this screen. As each payment installment is made by the Engaging club, an authorized user will be asked to mark each installment as paid, and can also upload Proof of payment document at this point. This information will be sent to FIFA for purposes of FIFA Clearing House and the distribution of Training compensation and Solidarity contributions funds to the appropriate clubs.
Note: Transfer details feature is visually represented with a handshake icon. Icon is crossed if no information is entered. The same visual aid will also be displayed in the History tab and on “National transfers” console (for those tenants that use this option).
The specific instructions about the process of collecting and entering this data in Comet will be provided by each FIFA Member Association to their own affiliated clubs.
National Transfers console
Authorized users can access the National Transfers console from the Players Module, selecting the menu item "National Transfers".
This feature allows you to monitor all Domestic transfers in a single place. Based on coloring you can determine who is responsible for the next step in the transfer process (releasing club or engaging club or their parent association) and you can see how long ago the process started. Moreover, in some associations, clubs are using this console for better insight and better control of the movement of their players.
International transfers are governed by FIFA Regulations on Status and Transfer of Players. For updated information about FIFA rules and requirements that apply to your situation, please download the latest documents from www.fifa.com.
Players registered at one association may only be registered at a new association once the latter has received an International Transfer Certificate (ITC) from the former association.
When player is arriving from abroad, International affairs department first registers the player for the club of origin. Choose the First registration in Players section from the menu and fill in the personal information and details regarding the former club and organization. The status is immediately set to CONFIRMED.
After that, press ‘Edit’ button to terminate the previous player’s registration with termination reason ‘International transfer’. The player’s registration is put in the status TERMINATED.
The Administrator of International Affairs should also check if there is any missing data, in order to complete Player Passport, and insert all necessary Retro Registrations. Now the responsible person from International Affairs/club registers the player for the club she/he is transferring into by pressing the button ‘New int. registration’.
Once the new active registration screen opens, fill in the information about the new club such as: Organization, Club, Discipline, Level, etc. The status is immediately set to ENTERED (INT). Now, you will be able to print the ITC Request.
Once the ITC release has been received, you will be able to change the status to APPROVED (INT) by pressing the button ‘Edit’. In some Associations clubs have to change the final status of the transfer to CONFIRMED.
If you already have the player’s registration in the system e.g. player used to play for Croatian club, then in New Zealand and is returning back to Croatia, you can skip the First registration process, and simply terminate the previous registration with ‘International transfer’ reason.
If the new association does not receive a response to the ITC request within 15 days of the ITC request being made for professional players or 30 days for amateurs, it shall immediately register the player with the new club on a provisional basis (“provisional registration”). After 30 days, you will be able to print the Provisional clearance document by changing the status to PENDING (INT). A provisional registration shall become permanent one year after the ITC request.
To start the outgoing transfer process, choose the player from the list and press the ‘Edit’ button on the Active registrations form.
The player’s registration must be terminated with the ‘international transfer’ as termination reason and registration status will be changed to TERMINATED(INT).
This player is now available and appears on the International transfers list.
Then the International Affairs department needs to register the player for the target club. If the club already exists in the System, the user is only required to add ‘New int. registration’.
Otherwise, user has to create a new club manually. The registration status is automatically set to CONFIRMED.
Now, you will be able to print the ITC Card. The association issuing the ITC shall lodge a copy with FIFA.
The Administrator of International Affairs should also check if there is any missing data, in order to complete Player Passport, and insert all necessary Retro Registrations.
International Transfers console
Authorized users can access the International Transfers console from the Players Module, selecting the menu item "International Transfers".
This feature allows you to monitor all International transfers in a single place, whether incoming or outgoing. It also records the number of days an International Transfer request has been in progress, which is extremely useful for counting down how long it is taking for a request to be completed in line with the FIFA rule that a National Association has up to 30 days to process an Amateur International request and 15 days for a professional before the requesting nation can step in to provisionally register the player.