COMET Registros de Jugadores
First registration
“First registration” is used only when a player is entered into the system for the first time, whether he/she is a beginner who recently joined a local youth club or a player who was just recruited from abroad. In order to be certain that a player requires “First registration,” you may wish to do a search of existing players, before beginning with your data entry. Figure below shows the form for entering the first registration, and corresponding menu item on the left.
After filling out the form above, click the "Save" button to create the registration. The initial status of a new registration is set to "ENTERED". A new registration should be confirmed by the responsible person from the responsible authority, depending on the organization's structure and rank, this could be the national federation or a regional association. The next step is to upload all required documents (see below Selection A) upon which the registration is done. The list of required documents will depend on the rules of your federation:
- Copy of Passport
- Copy of ID Card
- Contract
- Medical Report
CFA NOTE: A new registration is first saved with the status ENTERED. After a club referent has finished entering all the relevant information and has uploaded all the required documents, then he or she can "Submit" the registration for review and approval by the National Association. At this point the status of the registration changes to SUBMITTED. Only registrations with status SUBMITTED will be presented on the "Confirm Registrations" console to the appropriate authority of the national association, mainly the Administrator of Players. If the person responsible for reviewing and confirming the registrations finds the data incomplete or incorrect, then he or she can "Return" the registration back to the club. The registration is returned back to the original status ENTERED. A club can later resubmit the registration after the necessary corrections have been made.
Once all necessary documents have been entered, a responsible person controls all the data and uploaded documents and proceeds with confirmation of the registration. To confirm the registration, press the "Edit" button (See image above) and then the "Confirm" button (see image below). A new window for the entry of the reason of status change opens automatically. After entering the reason, press the "Confirm" button in order to terminate the process of confirmation of registration.
From this moment on, the players status is set to CONFIRMED and he/she can be assigned to competitions/matches, etc.
Search players
The “Search players” function is used for searching through the database of registered players in the system. If a player was registered in COMET at some point, you will be able to find him/her through this function. Menu item “Search players” will call up an empty search form, similar to “First registration” form, to enter search criteria (see below).
For example, after entering “Recoba” as last name and pressing the “Search” button you will get a list of all players with last name “Recoba” (see below).
Note:The last column in the list shows the Club where the player is actively registered. If this field is empty, then the listed player does not have an active registration. That means that the player is available for registration.
Remember that it is possible to search using one or more fields on the form, in which case search criteria is combined. Also note that you can use the wildcard character ( * ) when searching in text fields. For example, if you enter “Re*a” for the last name, the search results will show all players with last names starting with “Re” and ending with “a”.
View player
Clicking on a Player in the data list showing your search results will bring up all details about that player and his/her registration (example above). There is a fair amount of detail available for each player, so the information is distributed over several tabs. Notice the layout of the information: top section displays basic identification data, whereas all other information is added below, including player’s registration and contract details.
Editing a player and entering additional information
By clicking on the “Edit” button, the fields on the form become editable and you can change or add information about the chosen player. Typically, during the first registration process the user fills out only required information. At some point it may become necessary to modify existing data or add more information. You can use the fields provided on the “Additional information” tab and “Custom attributes” tab. “Additional information” tab keeps the following data about the player:
- additional personal documents
- position on the field
- knowledge of languages
- physical characteristics (height, weight, clothing size, etc.)
- personal information
Changing players position
If you need to change a position of a player, once the first registration has already been created, click the "Additional information" tab and then the button with the pencil icon.
Now select from the drop down list a new desired position (new type), insert a date "from" and press the "Save" button.
The changes are immediately stored and visible in the system. The information on the tab labeled “Custom attributes” varies from country to country and the administrator is responsible for creating the custom fields that you need to enter. The section that follows explains in more detail.
Administering custom fields*
This is an advanced admin functionality that applies only to system administrators.
Initially, there are no custom attributes shown in the system. However, system administrators can define additional custom information that will be stored about each player. These fields can be of different data types: one line text, multiple line text, number or date. The system will make required data validation based on the definition of the field (see image above). Note: Custom fields are only defined once and they apply to all players in the national association.
Registration of an available player
Available player is a player who does not have an active registration. That means that he/she is currently not a member of any club. This essentially means that the previous registration was terminated or has expired. After finding the player in the system, you can register the player by clicking on “New registration” (see below).
In this case registration process is the same as for first registration. Just fill in and submit the data and then wait for confirmation from the responsible person from the responsible authority.
Confirming a registration
If you are the person responsible for confirmation of new registrations, please follow these steps:
- on the left menu, go to „Players“ and click to „Confirm registrations“
- the system automatically generates a list of players awaiting confirmation in your region
- click to select the first player; this action opens player's details for your review
- inspect all uploaded documents and verify that the information is complete
- if complete, click to „Edit“ the active registration (see Selection A)
- then click to „Confirm“ and the confirmation is completed (see Selection B)
Once the registration is confirmed, the status of the registration changes in the system and this action is logged in player's history. If the information entered in the system is not complete or for some reason not satisfactory, you may choose not to confirm the registration. In that case, please notify the appropriate club official explaining your reasons.
Terminating a registration
This action is performed when, for some reason, the club wants to terminate registration of a player. In order to complete the termination, it is necessary to enter the date of termination and the reason for the termination.
Once the registration is terminated, the player is available for a new registration. Registration can be terminated only after the active contract is already terminated. (See Contract termination)
Typical reasons for the termination of player's registration:
- National transfer
- International transfer
- End of career (Retired)
- Automatic – for registration that are automatically terminated by the system
Retroactive registration
Once you start actively using the system in production, you may notice that some of the historical information about players and their previous registrations is missing. In order to input this type of historical data, you can use the “Retro registration” feature of your Comet system, which is available on the History tab. When you click on the “Retro registration” button, a new input screen appears where you may enter details of a previously expired or terminated registration. You are required to enter the start and end date of the registration, select the club, its parent association, etc. The status of this registration is automatically set to TERMINATED and this action is logged in player's history.
Note: The most common reason for entering retroactive registrations is to make the information available for player passport.
Player passport
According to FIFA regulations, when a player is being transferred to another club, the original association needs to provide the new club with the player passport. “The registering association is obliged to provide the club with which the player is registered with a player passport containing the relevant details of the player. The player passport shall indicate the club(s) with which the player has been registered since the season of his 12th birthday. If a birthday falls between seasons, the player passport shall indicate the club with which he was registered during the season following his birthday. “ Player passport is essentially a report that will be generated by Comet upon user request and it includes the complete history of player’s registrations (that have been entered in the system). Player passport can be accessed and printed from the History tab inside the Player record.