COMETAdministration

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Administration of user accounts

Management of user accounts is exclusively the responsibility of ADMIN and SUPERUSER roles. Only for those users, the “Administration” section will be visible on the left main menu. System administrator (ADMIN) has permission to view, add and modify all users regardless of their organization; whereas the SUPERUSER role has permission to manage only users under his/hers national/regional association.

User Administration.png

General information about user roles and permissions, as well as standard procedures for manipulating data records in the system, have already been described in this document. Please refer to the following sections:

  • User roles and permissions (See 3.2)
  • User settings (See 3.5)
  • Add new user (See 3.6.1)
  • Search for user (See 3.6.2)
  • Modify user’s data (See 3.6.3)
  • Change user’s status (See 3.6.6)

Create a new user

This information will be relevant only for SUPERUSERS of each organization. SUPERUSERS are responsible for creating new user accounts and assigning roles for each person who will have access to the COMET system.

In the Administration area, choose to create a “New User”. The data entry screen allows you to input basic identification and contact information for this person, and most importantly, it allows you to select user roles. Here is a list and a brief explanation of each available role:

  • Superuser of the Organization: Has permission to perform all actions in the system, has access to confidential information as well as public information. Superuser has the ability to enter, modify and delete data records in his domain. All support tickets created by the end user are first submitted for review and resolution to the Superuser of the National Association.
  • Administrator of International Affairs: Has access to the public and confidential information at the Cluster level. He/she is responsible for all international transfers of players and coaches , as well as managing all international data (for clubs outside the cluster). He/she handles registrations of players for the national team and manages the matches of the national team.
  • Administrator of National Teams: This person handles registrations of players and coaches for the national team and has permission to create, edit, modify and close the national team matches.
  • Club Referent: This person prepares and enters all the information about players (and all other club personnel) of his/her club. This includes public information and confidential information for each person, as well as the uploaded documents. Depending on the configuration, a Club Referent may or may not be able to change any confidential data after the registration has been confirmed by the appropriate authority.
  • Administrator of Players: This person is responsible for confirming registrations and contracts of players in his organization. He/she has access to public and confidential information for players, can make corrections to it, can confirm all registrations, contracts and contract terminations.
  • Reviewer of Players: Has read only access to players confidential information in his/her organization and all the organizations below it in the hierarchy. This person can also view all public information at the Cluster lever which is always available to ANY Comet user.
  • Administrator of Coaches: This person is responsible for entering all registrations and contracts of coaches in his organization. He/she has access to public and confidential information for coaches, can make corrections to it, can confirm all registrations, contracts and contract terminations.
  • Reviewer of Coaches: Has read only access to coaches confidential information in his/her organization and all the organizations below it in the hierarchy. This person can also view all public information at the Cluster lever which is always available to ANY Comet user.
  • Administrator of Referees: This person is responsible for entering all registrations and contracts of referees in his organization. He/she has access to public and confidential information for referees, can make corrections to it, can confirm all registrations, contracts and contract terminations.
  • Reviewer of Referees: Has read only access to referees confidential information in his/her organization and all the organizations below it in the hierarchy. This person can also view all public information at the Cluster lever which is always available to ANY Comet user.
  • Administrator of Clubs: This person is responsible for entering and managing all the public and confidential information for football clubs in his/her organization. The workflow for managing clubs is fairly simple and it is typically handled centrally.
  • Reviewer of Clubs: Has read only access to confidential information of all the clubs in his/her organization and all the organizations below it in the hierarchy. This person can also view all public information at the Cluster lever which is always available to ANY Comet user.
  • Administrator of Stadiums: This person is responsible for entering and managing all the public and confidential information for football stadiums in his/her organization. The workflow for managing stadiums is fairly simple and it is typically handled centrally.
  • Reviewer of Stadiums: Has read only access to confidential information of all the stadiums in his/her organization and all the organizations below it in the hierarchy. This person can also view all public information at the Cluster lever which is always available to ANY Comet user.
  • Administrator of Disciplinary Module: This role is only available for registered disciplinary administrators which are entered in the system. User with this role have complete access to create and manage disciplinary cases and notifications, as well as assign appropriate sanctions to all entities within their domain/organization.
  • Competition Manager: This person is responsible for creating and managing competition data and scheduling matches for all competitions in his/her domain. Match reports are typically handled by other users, however, user with this role have the ability to modify their input if necessary. Each competition manager first needs to be registered as such in the system, after which an administrator or Superuser can create a user account that is linked to this person.
  • Referee: This role is only available for registered referees which are entered in the system. Users with this role have the ability to enter/edit information about the matches in which they participate. For user with this role, there are some helpful consoles on the main menu, which allow them to access their assigned matches. Only those referees that were assigned as the primary Referee on a match, will have permission to officially „close“ the match report.
  • Delegate: This role is only available for registered delegates which are entered in the system. Users with this role have the ability to enter/edit information about the matches in which they participate. For user with this role, there are some helpful consoles on the main menu, which allow them to access their assigned matches. Delegates are often going to be responsible for preparing the line-up for both clubs in the match and entering the events during the match.
  • Referee Observer: This role is only available for registered referee observers which are entered in the system. Users with this role have the ability to enter/edit referee observer report on the matches in which they participate. For user with this role, there are some helpful consoles on the main menu, which allow them to access their assigned matches.
  • Guest User: Has read only access to all public information in the system, but cannot perform any other action.
  • User creator: This user can create new users depending of his other role in the system. If the user creator is at the same time the Administrator of Referees, he can create new referees in the system. If he has the role of the Administrator of Competitions, he can also create delegates and referee observers. The User Creator, which is at the same time the Administrator of Players, can create new players in the system.

Change user password

It may be required to generate new random password for an existing user. This is done in Edit user mode by clicking on “Change password” button (see Selection A). The system will ask the user for a final confirmation before deleting the old password, generating a new one and sending an email notification to the user. Remember that each user must have a valid and unique email address entered in the system. Example of e-mail notification is below:

               Dear Juan Carlos Rivera, 
               Your new password for COMET LATAM is qgC5gvptg. 
               Respectfully, 
               Your ANALYTICOM Support Team
Figure 43.png

Deleting users

Deleting user records is not possible from inside the application. However, the same effect is achieved by changing the user status to INACTIVE. This is also done in Edit mode by clicking on the “Deactivate” button (see Selection B).

ID Card Templates

Identification cards of Players, Coaches or any other registered person, can be printed directly out of COMET onto a PVC plastic format (standard dimensions of a credit card). These ID cards may incorporate a Barcode, a QR code or even RFID for purpose of retrieving data, and authenticating the owner of the ID card. QR code, which is essentially a two-dimensional barcode, is most widely used because it has greater storage capacity then the standard UPC barcode and it can be easily read by any smart phone. This is a simple and accessible method for officials to scan the card of an individual, and check whether she/he is correctly registered, has any active suspensions, etc. Design of the cards is entirely in the hands of the association, as long as the dimensions remain standard. Printed information is retrieved from the database, and the positioning needs to be arranged with the COMET engineers. The system allows upload of multiple templates specific to an association and/or type of registration, or even specific to a competition. However, it is also possible to use one standard template for all ID cards printed from the system.

There are two ways to print the PVC card:

  1. Offset printing of the card, then person’s info & photo from COMET - In this case, you would print the design on the cards in advance, leaving blank areas for printing person specific information. Offset printing is much better quality and it makes great financial sense when cards are done in bulk. For this option, user does NOT need to upload any card design images into the system.
  2. Complete printing of card design & person’s information from COMET - For this option, SUPERUSER of the association needs to upload the foreground and background images of the card design into the system. COMET will accept most standard image files, such as .jpg, .png, .tif, etc. It is important that they are of good quality & appropriate size (864 x 564 pix).

The system allows the SUPERUSER of the association to create the templates for these cards and upload foreground and background images of the design. This function is access through the Administration section of the main menu, by selecting “ID Cards Templates”. At the bottom section of the screen, you may Save a new template type for an organization, a competition and any registration type. Once the template is created, then the appropriate design images can be uploaded using the upload “tool” on the right. If the template is no longer valid, it can be deactivated when necessary.

IDCardsTemplates EN.png